ABOUT THE VOLUNTEER PROGRAM
To support the making of the festival, there are important missions that will be assigned to certain positions. It takes love for Zouk, love for the community of Zouk Island, responsibility for the role you have been given, and teamwork spirit to deliver your part in synergy with the whole.
IS THIS FOR ME?
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Ownership: You act as the owner of the mission it was given to you. You protect it, you act proactively, and you take full responsibility for delivering with grace. This includes stating what you need to feel supported.
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Clarity on Communication: We are part of a team. We never assume the other person "should" know about something. Instead, we ask or say what we must to guarantee the other is aware of whatever we decide is important for the delivery of our assignment. There should never be doubt, when uncertain of something, we ask for clarity and support.
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Constructive Feedback: If you see something that can improve the Festival experience, you are called to share it with the person/group in charge of that. We use the power of collective intelligence to help us see details that as individuals we would otherwise miss. When receiving a feedback we take it as a precious gift and are committed to doing our utmost to see implemented.
WORK SCHEDULES
Different positions have different missions and working hours, but all volunteers will be able to experience the festival workshops and social evenings.
BENEFITS
As a volunteer, you get a free entry to all Zouk Island festival activities, workshops, and social gatherings, including a VIP dinner with the artists.
CONTENT COORDINATOR
Mission: The event schedule is in your hands. You must guarantee that Teachers / DJs and / VIP guests all arrive promptly for the sessions. This means that your communication skills are high and compelling enough to keep everyone around the clock. You will weave threads of communication with everyone necessary to keep your mission alive.
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Prepare to work at least 6 hours per day during the 4 days of the festival. The time shift includes morning and evening.
INFORMATION MANAGER
Mission: The guest experience is in your hands. You must guarantee that the festival guest has a solution to their questions and problems. This means you are like a gatekeeper, you know what everyone is doing at the festival and you have a great relationship with all. You are very skillful in convening people to help you. You also know how to search for information in our internal spreadsheets. Your position is fixed at the Reception desk, you check in our guests, and operate the cashier when customers buy tickets at the door.
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Prepare to start the work on March 12th for about 3 hours per day, then during the days of the festival, the shift will move to 6 hours per day including morning or evening. A total of 7 days of participation.
WORKSHOP ROOM COORDINATOR
Mission: You control the entrance of the participants to the workshop room. You make sure participants with the correct festival bracelet attend the correct activity. You guarantee the workshop room is running smoothly, the cleaning people have taken care of swiping the floors, the sound and tech are functioning, the light and everything else in the room are operational. You are a very detail-oriented being and like to be in control.
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Prepare to work at least 6 hours per day during the 4 days of the festival. The time shift includes morning and evening.
ACCOMODATION MANAGER
Mission: Most of the festival participants are staying at the event hotel, your job is to coordinate their check-in and check-out with the hotel to make sure they are staying in the accommodation type that have booked. This means you must gain the sympathy of the hotel manager, and you are excellent at "smoothing the edges" of challenging situations. You are also great at communication and can work with our internal spreadsheets to operate the booking management.
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Prepare to start the work on March 12th for about 3 hours per day, then during the days of the festival, the shift will move to 6 hours per day including morning or evening. A total of 7 days of participation.
FOOD & BEVERAGE COORDINATOR
Mission: You make sure that our guests are properly fed! You take charge of the relationship with the hotel kitchen to make sure we have a supply of fresh food and beverages at the disposal of our guests. During break times imagine 200 people seeking to have lunch at one place? You must guarantee that people have options, they can eat something quick at our little snack bar or go to a nearby place.
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Prepare to work at least 6 hours per day during the 4 days of the festival. The time shift includes morning and evening.
PRODUCTION STAFF
Mission: This is a general position, but a really important one as your mission is to support the production crew on the creation of the stage, decoration & ambience of the Festival ground. You will be required to work with your hands, move your physical body and gettings things here and there, installing, dismatlig, anything needed, giving a extra hand for the production crew.
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For this position you will work about 4-6hours per day, starting on earlier on March 12th until the day the Festival opening. The time shift are daytime hours.
TERMS & CONDITIONS
1. Introduction
Thank you for your interest in volunteering for the Zouk Island Festival. By participating in our Volunteers Program, you agree to abide by the following terms and conditions.
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2. Volunteer Responsibilities
As a volunteer, you are expected to embrace the values of Zouk Island, including love for Zouk, community spirit, responsibility, and teamwork.
Volunteers are assigned specific missions and roles crucial for the success of the festival.
Volunteers must act with ownership, taking full responsibility for their assigned tasks and proactively seeking support when needed.
Clear and effective communication within the team is paramount.
Volunteers must communicate openly, seek clarity when needed, and ensure that all team members are informed about relevant matters.
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Volunteers are encouraged to provide constructive feedback to improve the festival experience. Feedback should be shared with the relevant individuals or groups responsible for the aspect in question.
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3. Work Schedules
Different volunteer positions entail varying missions and working hours.
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Volunteers are expected to commit to a minimum of 6 hours of work per day during the 4 days of the festival. Shifts may include morning and evening hours, depending on the assigned role.
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4. Benefits
Volunteers are entitled to free entry to all Zouk Island festival activities, workshops, and social gatherings, including a VIP dinner with the artists.
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5. Conclusion
By agreeing to volunteer at the Zouk Island Festival, you acknowledge that you have read, understood, and agreed to comply with these terms and conditions. Your dedication and contribution are essential to the success of the festival, and we appreciate your commitment to our community and mission.
Zouk Island Festival Organizing Committee
